St. Paul Fine Arts Academy is seeking a reliable Administrative Assistant to manage student registrations, email communications, lesson tracking, teacher payments, and recital coordination.
Weekly responsibilities:
- Monitor incoming/new registrations
- Monitor accompanying emails about registration
- Communicate with Treasurer committee concerning payment reporting and verification
- Copy and file documentation of student registrations
- Reply to email requests
- Email verification of registration
During August/September and December/January this requires at least 4-5 hours weekly. Other months, it is about 1-2 hours weekly. This increases with the number of students. When SLOYD is in full operation the amount of time will increase.
- Email communication with teachers regarding SPFAA info, student lessons remaining, and the like.
- Email reminders of lesson reports due (monthly)
- Lesson tracking data for number of lessons completed in the semester
- Completion of monthly teacher pay form for submission to treasurer
Most of the following are done near the end of the month and require about 3 hours of time. If SLOYD is in full operation it would be closer to 5-6 hours.
- Updating of student rosters
- Tracking of and recording student waivers (every other year)
- Creating and posting information about student recitals
- Coordination of food, decorations, tableware etc. for recitals
- Updating, printing, and distribution of SPFAA handbook to teachers and families
- Teacher contract completion (yearly) tracking
Additional tasks, which are one time or very infrequent duties, occur in between all the above listed duties. Willingness to help implement new management software (already chosen) will be important. Some of the duties may be able to be done from home. The pay rate is $30/hour.
Submit a letter of application, stating your strengths/interests regarding office software, organization, comfort level with contacting and following up with parents/students, and email to:
jonathan.mueller@stpaulaustin.org